Receipts and payments

When a customer pays an invoice after the sale, record it under Receivable. When you pay a supplier after the purchase, record it under Payable. Money paid at the moment of the sale or purchase is entered in the invoice's Paid field instead, so don't record it twice.

Receive a payment from a customer

1. 1Open Receivable and click +.
2. 2Check the Date and choose the Customer.
3. 3Enter the Amount received and, optionally, Remarks such as a cheque number.
4. 4Choose the Payment Mode. For Bank, choose the Bank account the money went into.
5. 5Click Save. The Apply to invoices window opens next.

Apply a payment to invoices

Apply to invoices lists the customer's open invoices, oldest first, each with its date and Outstanding amount. The amount is already spread over the oldest invoices; change the Allocate boxes if the customer told you which invoices they're paying.

1. 1Check or change the amount in each invoice's Allocate box. You can't allocate more than an invoice's outstanding amount.
2. 2Watch the footer: it shows the amount, how much is allocated and how much will stay on account.
3. 3Click Save to apply it, or Keep on account to apply none of it for now.

• Money left on account stays as credit on the customer's balance. Apply it later with the Allocate button on the receipt's row; doing so replaces the earlier allocation.
• Allocation decides which invoices show as Paid or Partial and what the aged receivable report shows as overdue. The customer's total balance is the same either way.
• Closing the window with × applies nothing. Editing a receipt doesn't reopen the window; use Allocate.
• Opening balances aren't listed as invoices, so a payment against an opening balance stays on account.

Pay a supplier

1. 1Open Payable and click +.
2. 2Choose the Supplier, enter the Date, Amount, Remarks and Payment Mode (and Bank).
3. 3Click Save, then apply the payment to the supplier's open purchase invoices in Apply to invoices, exactly as for customers.

Banks and payment modes

Choosing Bank as the payment mode on an invoice, return, receipt or payment shows a Bank list. Pick the account so the money appears in that bank's balance and ledger on the Banks page. If you leave it empty, the money isn't counted in any bank's balance.